NYSCA 2019: Information for Fiscally Sponsored Projects in New York

Attention artists and arts organizations across New York State: the New York State Council on the Arts (NYSCA) has posted guidelines for its 2019 funding cycle! Before I share Fractured Atlas’s timeline, let’s go over some important details about the application process and eligibility:

• The application is made up of three major parts: 1) a Sponsored Request Form (SRF), 2) Grants Gateway project and budget information, and 3) supporting materials.
• Fractured Atlas must submit all documents on behalf of our fiscally sponsored projects through our own Grants Gateway portal, so we appreciate you adhering to our internal timeline to give us time to review your materials thoroughly and submit them on your behalf.
• Due to the volume of requests we handle every year, Fractured Atlas fiscally sponsored projects will only be permitted to submit one application (regardless of NSYCA’s two-request limit).
• If you applied in the Individual Artist category (IND) last year, you must sit out this year.
• Your grant application must be for activities that take place between January 1 — December 31, 2019.

Applying for a NYSCA grant is a multi-step process.

Step 1: Please contact our staff to let us know you’re interested in applying for NYSCA, and include which NYSCA discipline and category you’d like to apply under. Click here to review which disciplines are eligible for NYSCA funding using a fiscal sponsor.

Note: You must have reached Fractured Atlas’s $1,000 grant eligibility requirement before applying for NYSCA funding.

Step 2: We’ll send you a form containing registration information for NYSCA’s website to complete. Along with our conversations with you, this registration form will help us to determine your eligibility for the application discipline and category you’ve identified. All registrations must be returned to us by Friday, March 2, 2018.

Step 3: Once you are registered in NYSCA’s system, we’ll create a shared Google folder for you containing the required application materials. In this folder, you’ll find the Sponsored Request Form, Grants Gateway document, any additional questions required for your discipline, and a checklist of the items needed from you to complete the application.

Note: If you’d like to begin the SRF prior to us setting up a Google folder, it can be downloaded from your specific program’s guidelines.

Step 4: Once the Sponsored Request Form, Grants Gateway document, and supplemental materials are complete, please upload them to your shared Google folder and email us letting us know they’re ready for review. All materials should be uploaded to your shared Google folder by Wednesday, March 14, 2018, allowing us 2 weeks to correspond with you if we have any questions.

Note: We will not automatically check the folder on March 14th, so it is imperative that you send an email when you’re ready for us to take a look at the materials. We use a shared folder because some of the files you’ll send could be too large to transfer by email. If you do not have a G Suite-supported email address, please let us know and we’ll figure out a different solution.

Step 4 will take a lot of time for both you and the fiscal sponsorship staff to complete, so we’re asking for your portion to be done at least 2 weeks prior to NYSCA’s deadline.

Please plan ahead and mark your calendars now with the dates below.

Here’s the Fractured Atlas timeline for NYSCA this year*:

February 21, 2018: NYSCA registration and application open
March 2, 2018: Fractured Atlas deadline to register to apply. Please note that the Fractured Atlas office will be closed March 5–8 for all-staff development, so we will have limited availability to respond to emails and will not be able to register anyone that week. 
March 14, 2018: Fractured Atlas deadline for Sponsored Request Form, Grants Gateway document, and supplemental materials
March 28, 2018: NYSCA Deadline 4pm

*This info is subject to change so bookmark this page and check back for possible updates. Please note that the Fractured Atlas offices will be closed March 5–8 for all-staff trainings and we will have limited availability.

Please keep in mind that this will be a multi-step process, so you should not wait until the last minute to complete it! We might charge a $75 rush fee if you miss any of our internal deadlines. We’ll be happy to answer any questions and we appreciate your help in making this process easier on everyone. Good luck!